Responsible use of ABS microdata

Microdata is data in a unit record file that provides detailed information about people, households, businesses or other types of records. The ABS provides access to microdata collected through ABS surveys, censuses, administrative data and integrated data from a range of sources. Microdata is used to support informed decision making, research and discussion within governments and the community. It is particularly useful for researchers and analysts who want to conduct in-depth analysis of the data.

Microdata is used to undertake data manipulations requiring individual unit record data reflecting the diversity within a population. Typical applications include: 

• production of papers, journal articles, books, PhD theses
• microsimulation
• modelling
• conducting detailed analyses
• producing detailed tabulations in a disaggregated form

Microdata is released at the discretion of the Australian Statistician after an assessment process conducted by the ABS. The ABS has protections in place to ensure microdata access is managed to maintain the confidentiality of individuals and businesses, as required under the Census and Statistics Act 1905 and Census and Statistics (Information Release and Access) Determination 2018. This is fundamental to the trust the Australian public has in the ABS, and that trust is essential to the excellent quality of ABS information. Without that trust, survey respondents may be less forthcoming or truthful in answering our questionnaires. For more information, see 'Avoiding inadvertent disclosure' and 'Microdata' on our web page How the ABS keeps your information confidential.

In response to the legislative requirement for the Australian Statistician to release microdata ‘in a manner that is not likely to enable the identification of the individual', the ABS:

• removes all directly identifying information such as names and addresses
• ensures data items are unlikely to identify respondents by the application of a range of confidentialisation methods
• checks for records with uncommon combinations of responses, and may alter them slightly to ensure individuals cannot be identified

In addition, we place restrictions on how you may use some types of microdata. These restrictions are set out in the Undertaking signed by each organisation's Responsible Officer, and for some data services in an individual undertaking which is signed by the microdata user. Each individual must agree to the conditions of accessing and using ABS microdata when submitting an application.

TableBuilder uses highly detailed underlying microdata to allow you to produce your own tables, graphs and maps. The outputs are aggregated and confidentalised automatically, so you can access your results immediately. As you cannot access the microdata records directly, some microdata obligations, such as undertakings, are not required.

Basic microdata is the least detailed type of microdata. You can download basic microdata from MicrodataDownload to use in your own environment. Individual data items in basic microdata are likely to be at broader levels of their classification than detailed microdata.

• Microdata and TableBuilder topics provides a full list of microdata, product information and data item lists, or see TableBuilder topics and MicrodataDownload topics to easily see which datasets are available in each system
• Compare data services to find the best type of solution for your research needs
• To apply, see How to access in TableBuilder and MicrodataDownload.

Microdata access may be provided to approved Australian organisations including Federal Government, State and Territory governments, universities, non-profit and commercial organisations. Microdata access for international organisations is considered on a case-by-case basis. An individual who is not associated with an organisation may apply for access to microdata. In practice most microdata users are members of an organisation.

The ABS/Universities Australia Agreement provides a range of ABS products and services including microdata to members of participating Australian universities. Students, staff and researchers at participating universities will not be invoiced for TableBuilder and MicrodataDownload, which are fully covered by the agreement. 

The ABS privacy policy outlines how the ABS handles any personal information that you provide to us.