Clearance requests

To submit a clearance request, Login to myDATA and select the Clearance request tile from the dashboard. 

You can monitor your request using the progress status (Draft, Pending, In progress and Closed).

More information on clearance rules and requirements can be found in DataLab clearance instructions.

You can submit requests for the following:

• Input
• Output
• Transfer requests
• Safe data enquiry.

To submit a request, first select the project. Do this by:

1. using the magnifying glass
2. tick one project
3. press Select button. 

This will link your request to the project (Input, Output or Transfer). 

Select Next to complete the request form. Your request will be visible by all active researchers on the project.

Requests can be withdrawn by any project researcher from a status of Draft or Pending. 

The withdraw option is available from the action menu on the table row.

You will need the VM name to submit your clearance request.

Your VM name can be found in DataLab in the 'My Projects' option in the left sidebar. The VM name is listed under machine details. 

Input requests can be used to import the following into your project:

• aggregate data
• concordances
• supporting material, and/or 
• statistical code.

Select the Create Input Request button to complete the form.

DataLab outputs must be approved and cleared by the ABS before being shared. Output requests can take up to 2 weeks to complete.

Clearance Request best practice:

• apply all necessary output rules to your analysis and provide evidence of this
• reviewing well-organised and clearly described files is quicker and more efficient
• requesting only what you need ensures a more efficient and streamlined process.

To request output clearance:

1. format the data (within your VM) with clear headings and labels (ODS or ODT format is preferred)
2. apply the appropriate output rules and prepare evidence in a separate file
3. move the relevant files, including supporting evidence, to a new sub-folder in the output (O:) drive
4. select the Create Output Request button and complete the form.

This request is to move code and other files that do not contain data between active DataLab projects. 

Ensure there are no counts or IDs anywhere, including in logs or comments. 

To request transfer clearance:

1. check files do not contain any data
2. move the relevant files to a new sub-folder in the output (O:) drive
3. select the Create Transfer Request button and complete the form.

The Enquiry button will create an email message to the Clearance team. 

Do not send any uncleared data in your enquiry.