Workflow status

myDATA

Highlight where access is up to

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Released
24/02/2025

The information below outlines the status movements of researchers and projects as they move through their respective workflows.

Project researcher

As a researcher, your training record is reflected by the DataLab Status (onboarding) on a project, these are described below:

  • Training required: mandatory training has not been completed
  • Enrolled: successfully enrolled into a training session
  • Forms pending: attended training and not submitted post training quiz and forms
  • Onboarding complete: completed DataLab onboarding.

Project statuses

The project proposal brings together scope, data and people (researchers) into one application. Each of these entities require approval. These approval processes are dependant on their own workflow, and can move through at different rates. 

After the Project is approved, People (researchers) and Data can incrementally become active as approvals and/or DataLab Status (onboarding) processes are completed. 

Project proposal

  • Draft: Project editor is drafting the proposal
  • Submitted: ABS has been sent your proposal and may supply feedback. Feedback will reset the proposal back to Draft
  • Under assessment: ABS are assessing the proposal against the 5 safes framework
  • Pending approval: the proposal is with approvers

  • Approved: the project has been approved

    Note: for new projects, approval from one Data Custodian is required, and one Project researcher with the status of onboarding complete, before the project will be created. 

  • Active: access is now available in DataLab. At minimum this will consist of one data package and one project researcher with the status of Onboarding complete
  • Withdrawn: Project submission is not moving forward
  • Closed: Project has closed, access is no longer available

Project data package

Datasets contain multiple data packages. Each data package that the project requires must be approved by the relevant Data Custodian/s before access: 

  • Draft: added to a project proposal
  • Submitted: ABS has the project proposal and may supply feedback
  • Under assessment: ABS are assessing against the 5 safes framework to support the request
  • Pending approval: data request is with Data Custodian/s
  • Approved: Data Custodian/s have approved access
  • Active: data has been loaded and ready for analysis
  • Withdrawn: access is not moving forward
  • Declined: data requested has not been approved and will not be added to the project.

Project researcher

  • Joined: added to a draft project or in an 'Organisation and People' change request
  • Submitted: ABS has received the project proposal
  • Under assessment: ABS are assessing against the 5 safes framework to support the approval request
  • Pending approval: the request to add researcher/s is with the ABS General Manager
  • Approved: ABS General Manager has approved access
  • Active: access is now available in DataLab (for analysts only)
  • Withdrawn: access is not moving forward
  • Removed: researcher no longer has access to the project

Change requests statuses

Changes to an Active project are made by submitting a Change request. There are two types and each follows the workflows described above:

  • Project details - Scope, data, outputs: this change request follows the Project data package statuses
  • Organisation and People: this change request follows the Project researcher statuses.

Data Linkage Request statuses

Data Linkage Requests (DLR) can be submitted at any stage in the project workflow. They progress independently from the project: 

  • Draft: project editor has created and is drafting the DLR
  • Submitted: ABS has received the DLR for review
  • Stage 1/4: DLR build pipeline stage
  • Stage 2/4: DLR build pipeline stage
  • Stage 3/4: DLR build pipeline stage
  • Stage 4/4: DLR build pipeline stage
  • Approved: the DLR is completed and will be added manually to the Active project
  • Declined: the DLR is not proceeding.

Clearance request statuses

Input, Output and Transfer requests all share the same status flows:

  • Draft: active project researcher has created a clearance request
  • Submitted: the request has been sent to ABS for review
  • In progress: the ABS clearance team is reviewing your request
  • Additional information required: information needs to be supplied for your request to progress
  • Released: the request has been cleared and sent back to the project researcher and selected recipients 
  • Declined: the request will not proceed.

Enquires are treated as emails and do not follow the workflows described above.