Your personal information - managing and operating our business

We keep and handle human resources records. This includes job applications that we need to manage our staff and employment processes. The types of personal information in our human resources files include:

• banking information needed to pay salary and wages
• basic demographic details including age, sex, marital status and emergency contact details
• business information (e.g. business name, address, contact details)
• details of financial and other personal interests that help us manage conflicts of interest
• employment contracts and other records relating to terms and conditions of employment
• information relating to employees’ training, development and performance
• job applications and supporting documents
• personal details (e.g. country of birth, languages spoken)
• personal identifiers (e.g. name, date of birth, government related identifiers, AGS number)
• proof of Australian citizenship
• records relating to salary, employment benefits and leave
• records relating to working from home arrangements
• security clearances and criminal history checks
• selection panel reports
• superannuation contributions
• taxation details.

 We may collect sensitive information where reasonably necessary for employment purposes. This can help us:  

• carry out security checks 
• create reports about our workforce
• meet our legal obligations 
• provide workplace adjustments
• support workplace health and safety.

Sensitive information we may collect includes:

• health information such as medical certificates 
• police check and security clearance information
• racial or ethnic origin information
• sexual orientation or practices.

The ABS uses CCTV video recording in all its locations. This is for the safety of employees, visitors, and security of our offices. We also monitor employee use of email, internet and other computer resources to ensure appropriate use. Employees are told of this monitoring when joining the ABS.

We may use third-party service providers to help manage job applications and the recruitment process. To do this, we may share personal information about job applicants and their referees with these service providers.

Employment information is kept, archived and destroyed in line with legislative requirements, records authorities and the Archives Act 1983. We take reasonable steps to protect personal information from: 

• interference 
• loss 
• misuse 
• unauthorised access, changes or sharing.

For more information about your privacy when applying for a job at the ABS please refer to the Recruitment Privacy Statement.