Your Personal Information - Managing and Operating our Business

We keep and handle human resources records including employment applications to enable us to properly manage our human resources activities and the employment of staff. The types of personal information in our human resources files include:

• applications for employment and supporting documents
• banking information necessary to pay salary and wages
• basic demographic details including age, sex, marital status and emergency contact details
• business characteristics (e.g. business name, address, contact details)
• details of financial and other personal interests supplied for the purpose of managing perceived or potential conflicts of interest including disclosed financial or trading records
• employment contracts and other records relating to terms and conditions of employment
• information relating to employees’ training, development and performance
• personal characteristics (e.g. date of birth, country of birth, languages spoken, education qualification and employment information)
• personal identifiers (e.g. name, government related identifiers, AGS number)
• proof of Australian citizenship
• records relating to salary, employment benefits and leave
• records relating to working from home arrangements
• security clearances and criminal history checks
• selection committee reports
• superannuation contributions
• taxation details

We also collect sensitive information on:

• health information (medical certificates or health related information supplied by an employee or their health practitioner)
• racial or ethnic origin
• results of police checks. 

The ABS uses CCTV video recording in all its locations for the safety of employees and visitors, and security of our offices. We also monitor employee use of email, internet and other computer resources to ensure appropriate use of resources. Employees are told of this monitoring when joining the ABS.

The ABS may use third-party service providers to process job applications and manage the recruitment process. Personal information about prospective employees and their referees may be disclosed to third-party service providers for this purpose.

Employment information is kept securely and when no longer required is destroyed in line with current legislative requirements.

Please see the Recruitment Privacy Statement for more information about your privacy when applying for a job at the ABS.