1406.0.55.003 - Responsible Use of ABS Microdata, User Guide  
Latest ISSUE Released at 11:30 AM (CANBERRA TIME) 12/03/2020   
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Responsible Officers sign an Undertaking on behalf of the users within their organisation in order to access microdata. Users may also be required to sign an Individual Undertaking. Microdata users must comply with the requirements for accessing microdata as outlined in the Responsible Officer Undertaking and Individual Undertaking for microdata access.

Where a person is suspected to have breached a microdata undertaking the ABS will investigate and may:

  • immediately suspend their access to all microdata
  • inform the organisation's Contact and Responsible Officers that an investigation is underway
  • require that they surrender all microdata in their possession to their organisation's Contact Officer or to the ABS

Following the investigation and depending on the nature of the breach, the ABS may require the development and implementation of strategies to:
  • restrict or overcome the consequences of the breach
  • ensure no repetition of the breach

Depending on the success of these strategies and the severity of the breach, the ABS may:
  • reactivate the suspended access
  • extend suspension temporarily or permanently
  • suspend or terminate access for the organisation as a whole

The ABS may also invoke Subsection 19 (3) of the Census and Statistics Act 1905 which provides that a person who fails to comply with an undertaking given by that person in respect of microdata is guilty of an indictable offence, punishable on conviction by a fine of 120 penalty units ($25,200) or imprisonment for two years, or both.

While ABS must treat breaches of the microdata undertakings very seriously we would much rather help you and your organisation avoid the possibility of a breach. If at any time, you are unsure about your or your organisation's compliance with a microdata undertaking, please contact microdata.access@abs.gov.au or call 02 6252 7714.

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