Minor Group

551 Accounting Clerks and Bookkeepers

Accounting Clerks and Bookkeepers compile, record and process documents relating to creditors and debtors, operating costs, financial transactions and payrolls.

​​​​​​​Indicative Skill Level:

Most occupations in this minor group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

  • AQF Certificate III including at least two years of on-the-job training, or AQF Certificate IV or at least three years of relevant experience (ANZSCO Skill Level 3); or
  • AQF Certificate II or III, or at least one year of relevant experience (ANZSCO Skill Level 4)

In New Zealand:

  • NZQF Level 4 qualification, or at least three years of relevant experience (ANZSCO Skill Level 3); or
  • NZQF Level 2 or 3 qualification, or at least one year of relevant experience (ANZSCO Skill Level 4)

In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks Include:

  • preparing and processing documentation related to accounts payable and receivable, and wages and salaries
  • reconciling invoices and despatching payments
  • investigating, compiling and preparing reports of operating cost data
  • keeping financial records
  • maintaining, reconciling and balancing accounts
  • processing payments of accounts, and wages and salaries
Unit Group

5511 Accounting Clerks

Accounting Clerks monitor creditor and debtor accounts, undertake related routine documentation, and calculate and investigate the cost of wages, materials, overheads and other operating costs.

​​​​​​​Indicative Skill Level:

Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

  • AQF Certificate II or III (ANZSCO Skill Level 4)

In New Zealand:

  • NZQF Level 2 or 3 qualification (ANZSCO Skill Level 4)

At least one year of relevant experience may substitute for the formal qualifications listed above. In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks Include:

  • preparing and processing documentation related to accounts payable and receivable
  • reconciling invoices and despatching payments
  • calculating, analysing and investigating the costs of proposed expenditure, wages and standard costs
  • preparing bank reconciliations
  • allocating expenditure to specified budget accounts
  • summarising expenditure and receipts
  • preparing records of standard costs and values for items such as raw materials and packaging supplies
  • recording cost variations and contract price movements
  • compiling cost data for preparation of operating budgets, and profit and loss calculations
  • investigating the costs of proposed expenditures, quotations and estimates
  • preparing reports of total costs, inventory adjustments, selling prices and profits
  • may work in a call centre

Occupations:

  • 551111 Accounts Clerk
  • 551112 Cost Clerk

551111 Accounts Clerk

Alternative Title:

  • Accounts Payable or Receivable Clerk

Monitors creditor and debtor accounts, and undertakes related routine documentation. May work in a call centre.

Skill Level: 4

Specialisations:

  • Audit Clerk
  • Investment Accounting Clerk

551112 Cost Clerk

Calculates and investigates the cost of wages, materials, overheads and other operating expenses.

Skill Level: 4

Unit Group

5512 Bookkeepers

Bookkeepers maintain and evaluate records of financial transactions in account books and computerised accounting systems.

​​​​​​​Indicative Skill Level:

Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

  • AQF Certificate III including at least two years of on-the-job training, or AQF Certificate IV or at least three years of relevant experience (ANZSCO Skill Level 3)

In New Zealand:

  • NZQF Level 4 qualification, or at least three years of relevant experience (ANZSCO Skill Level 3)

In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks Include:

  • keeping financial records, and maintaining and balancing accounts using manual and computerised systems
  • monitoring cash flow and lines of credit
  • preparing and producing financial statements, budget and expenditure reports and analyses using account books, ledgers and accounting software packages
  • preparing invoices, purchase orders and bank deposits
  • reconciling accounts against monthly bank statements
  • verifying recorded transactions and reporting irregularities to management
  • may be required to prepare forms reporting business tax entitlements and obligations such as the amount of goods and services tax paid and collected

Occupation:

  • 551211 Bookkeeper

551211 Bookkeeper

Maintains and evaluates records of financial transactions in account books and computerised accounting systems.

Skill Level: 3

Specialisation:

  • Financial Administration Officer
Unit Group

5513 Payroll Clerks

Payroll Clerks prepare payrolls and related records for employee salaries and statutory record-keeping purposes.

​​​​​​​Indicative Skill Level:

Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

  • AQF Certificate II or III (ANZSCO Skill Level 4)

In New Zealand:

  • NZQF Level 2 or 3 qualification (ANZSCO Skill Level 4)

At least one year of relevant experience may substitute for the formal qualifications listed above. In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks Include:

  • creating files for new employees to record payroll data
  • maintaining and updating files for existing employees to record information such as employee contact details, leave taken, overtime, promotions, transfers, tax deductions, health insurance payments and superannuation
  • preparing payroll data from time sheets and other payroll and personnel records
  • processing payment of wages and salaries
  • issuing and recording adjustments to employees' pay
  • interpreting industrial awards
  • providing information to employees and managers about payroll matters such as tax issues, benefits and deductions
  • finalising files and arrangements when employees retire, resign or transfer
  • may be involved in maintaining superannuation and other deduction and contribution records

Occupation:

  • 551311 Payroll Clerk

551311 Payroll Clerk

Alternative Titles:

  • Pay Clerk
  • Payroll Officer

Prepares payroll and related records for employee salaries and statutory record-keeping purposes.

Skill Level: 4