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4240.0.55.002 - National Early Childhood Education and Care Collection: Data Collection Guide, 2011  
Previous ISSUE Released at 11:30 AM (CANBERRA TIME) 07/03/2012  First Issue
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POSTCODE


Technical name: Person (address) - Australian Postcode, code (Postcode datafile) {NNNN}
METeOR identifier: 287224
METeOR link: http://meteor.aihw.gov.au/content/index.phtml/itemId/287224
METeOR definition: The numeric descriptor for a postal delivery area, aligned with locality, suburb or place for the address of a person.

Scope
Inclusions: For all children enrolled in a preschool program include:

  • The postcode of the child's parent or guardian, with whom the child spends the majority of their time.
Exclusions:
  • The postcode for a post office box of the child's parent or guardian.
  • The postcode of any other parent or guardian of the child that is not the parent or guardian with whom the child spends the majority of their time.
  • Children not enrolled in a preschool program.

Underlying Concepts
Concept: Postcode.
Nominal definition: The postcode component of a child's address that identifies the child's place of usual residence.
Operational definition: The postcode component of a child's parent or guardian's address, that identifies where the child's parent or guardian lives, reported for the parent or guardian with whom the child spends the majority of their time.
Supporting data elements: The following data elements are used in conjunction with Postcode to geo-code an address to Collection District (CD) and Mesh Block/Statistical Area Level 1 (MB/SA1) for the data elements Area of usual residence - ASGC 2010 (Collection District) and Area of usual residence - ASGS 2011 (Mesh Block/Statistical Area Level 1). This data element can also be used to validate CD codes, MB/SA1 codes or other supplied address data elements. Conceptual issues:
  • The Postcode for the child should be reported using the concept of 'usual residence', which is nominally defined as 'the place where the person has or intends to live for 6 months or more'.
  • Operationally, the address details of the child's parent or guardian are recorded as it is assumed that the child lives with the parent or guardian and it is infeasible for children in scope of this collection to self-report. It is also not operationally possible to confirm whether or not the address provided on the service provider records is the place that the parent or guardian has or intends to live for 6 months or more, in accordance with the nominal definition of 'usual residence'.

Standard Jurisdictional Output Categories
Classification scheme: Postcode datafile
Representation class: Code
Data type: Number
Format: {NNNN}, for example: 5118
Maximum character length: 4
Supplementary values:
      9999 - Not stated/inadequately described

2.1.17 LEGAL VALUE CHECKS


Edit specificationsEdit resolution

1.
If field is blank.Provide a valid postcode, otherwise amend to code ‘9999’.

2.
If field contains text of character length is greater than 4.Provide a valid postcode.



Guide for Use
Counting rules:
  • Postcode should reflect the place of usual residence of the parent or guardian with whom the child spends the majority of their time, as specified on the child's enrolment form.
  • If the child spends 50% with one parent/guardian and 50% with the other, record the 1st postcode recorded.
  • Include those children who are living outside of the jurisdiction's borders, if the child attends preschool within the jurisdiction. For example, a child living in Queanbeyan that attends a preschool within Canberra would be recorded within the ACT jurisdictional data set, not the NSW data set.
  • For children boarding at a boarding school, report the postcode of the child's parent or guardian, not the boarding school.

Classification Definitions
CODE 9999 Not stated/inadequately described
For use when the postcode of the child's parent or guardian is unknown, not stated or inadequately described. Where the postcode is unknown, the ABS requests that jurisdictions identify the reason for the unknown response and document any follow-up processes undertaken.

Other Information
Related aggregate data elements: No related aggregate data element.

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