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4240.0.55.002 - National Early Childhood Education and Care Collection: Data Collection Guide, 2011  
Previous ISSUE Released at 11:30 AM (CANBERRA TIME) 07/03/2012  First Issue
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AUSTRALIAN STATE/TERRITORY IDENTIFIER


Technical name: Person - Australian state/territory identifier, code N
METeOR identifier: 286919
METeOR link: http://meteor.aihw.gov.au/content/index.phtml/itemId/286919
METeOR definition: The Australian state or territory where a person can be located, as represented by a code.

Scope
Inclusions: For all children enrolled in a preschool program include:

  • The Australian state or territory, including Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory, of the child's parent or guardian, with whom the child spends the majority of their time.
Exclusions:
  • The Australian state or territory of any other parent or guardian of the child that is not the parent or guardian with whom the child spends the majority of their time.
  • Children not enrolled in a preschool program.

Underlying Concepts
Concept: Australian state/territory.
Nominal definition: The state or territory component of a child's address that identifies the child's place of usual residence.
Operational definition: The state or territory component of a child's parent or guardian's address, that identifies where the child's parent or guardian lives, reported for the parent or guardian with whom the child spends the majority of their time.
Supporting data elements: The following data elements are used in conjunction with Australian state/territory identifier to geo-code an address to Collection District (CD) and Mesh Block/Statistical Area Level 1 (MB/SA1) for the data elements Area of usual residence - ASGC 2010 (Collection District) and Area of usual residence - ASGS 2011 (Mesh Block/Statistical Area Level 1). This data element can also be used to validate CD codes, MB/SA1 codes or other supplied address data elements. Conceptual issues:
  • The Australian state/territory identifier for the child should be reported using the concept of 'usual residence', which is nominally defined as 'the place where the person has or intends to live for 6 months or more'.
  • Operationally, the address details of the child's parent or guardian are recorded as it is assumed that the child lives with the parent or guardian and it is infeasible for children in scope of this collection to self-report. It is also not operationally possible to confirm whether or not the address provided on the service provider records is the place that the parent or guardian has or intends to live for 6 months or more, in accordance with the nominal definition of 'usual residence'.
  • Operationally, the Australian state/territory identifier should reflect that of the parent or guardian with whim the child spends the majority of their time.
  • The State/territory is the largest spatial unit in the Australian Statistical Geographical Standard (ASGS 2011). In aggregate, states and territories cover Australia without gaps or overlaps.

Standard Jurisdictional Output Categories
Representation class: Code
Data type: Number
Format: N, for example: 2
Maximum character length: 1
Classification values:
      1 - New South Wales
      2 - Victoria
      3 - Queensland
      4 - South Australia
      5 - Western Australia
      6 - Tasmania
      7 - Northern Territory
      8 - Australian Capital Territory
      9 - Other Australian territories

2.1.18 LEGAL VALUE CHECKS


Edit specificationsEdit resolution

1.
If field is blank.Provide a valid state/territory identifier.


Guide for Use
Counting rules:
  • Collect the place of usual residence of the child's parent or guardian, obtained from the child's enrolment record.
  • Record the Australian state or territory of the place of usual residence of the parent or guardian with whom the child spends the majority of their time. If the child spends 50% with one parent/guardian and 50% with the other, record the 1st Australian state or territory recorded.
  • Include those children who are living outside of the jurisdiction's borders, if the child attends preschool within the jurisdiction. For example, a child living in Queanbeyan that attends a preschool within Canberra would be recorded within the ACT jurisdictional data set, not the NSW data set.
  • For children boarding at a boarding school, report the Australian state or territory of the child's parent or guardian, not the boarding school.

Other Information
Related aggregate data elements: No related aggregate data element.

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