522 Executive Assistants and Secretaries
522 Executive Assistants and Secretaries
Perform organisational, clerical, secretarial and other administrative tasks in support of Managers and Professionals.
Company Secretaries and Legal Secretaries are excluded from this minor group. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary.
OSCA skill level
The occupations in this minor group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
5221 Secretaries (General)
Perform secretarial, clerical, organisational and administrative tasks in support of daily office operations.
Company Secretaries, Executive Assistants and Legal Secretaries are excluded from this unit group. Company Secretaries are included in Occupation 223931 Company Secretary. Executive Assistants are included in Occupation 522231 Executive Assistant. Legal Secretaries are included in Occupation 521235 Legal Secretary.
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
522131 Secretary (General)
Performs secretarial, clerical, organisational and administrative tasks in support of daily office operations.
Company Secretaries, Executive Assistants and Legal Secretaries are excluded from this occupation. Company Secretaries are included in Occupation 223931 Company Secretary. Executive Assistants are included in Occupation 522231 Executive Assistant. Legal Secretaries are included in Occupation 521235 Legal Secretary.
Skill level: 3
Main tasks
- Assists with document management, archiving and file maintenance
- Organises and manages appointments and schedules
- Manages enquiries, calls, messages and document preparation
- Welcomes and directs visitors and clients
- Assists with copying, scanning, emailing, notetaking and booking travel
- Performs other general clerical duties as requested
- May manage petty cash, maintain office supplies and coordinate equipment maintenance
5222 Executive Assistants
Provide high level support to individual executives, teams of executives, Managers and Professionals in organisations.
Company Secretaries, Legal Secretaries and Secretaries (General) are excluded from this unit group. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary. Secretaries (General) are included in Occupation 522131 Secretary (General).
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
522231 Executive Assistant
Provides high level support to individual executives, a team of executives, Managers and/or Professionals in an organisation.
Company Secretaries, Legal Secretaries and Secretaries (General) are excluded from this occupation. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary. Secretaries (General) are included in Occupation 522131 Secretary (General).
Alternative title
- Personal Assistant
Skill level: 2
Main tasks
- Acts as a proxy for the individual executives they support
- Organises and prepares for meetings, including gathering documents and attending to meeting logistics
- Drafts, reviews and sends communications on behalf of executives
- Coordinates travel arrangements
- Sets daily schedules for executives
- Prioritises and responds to emails
- Answers and returns phone calls
- May assist with personal tasks such as making doctor's appointments or handling family-related matters