52 Executive and Legal Assistants and Secretaries
52 Executive and Legal Assistants and Secretaries
Perform organisational, clerical, secretarial and other administrative tasks in support of clients, Managers, Professionals and courts.
OSCA skill level
The occupations in this sub-major group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
521 Conveyancers and Court and Legal Assistants
Provide administrative support, review legal documents and assist clients, the courts and Legal Professionals in areas such as property transfer or the functions of courts.
OSCA skill level
The occupations in this minor group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
5211 Conveyancers
Act for and on behalf of clients in the area of property and business transfers.
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
521131 Conveyancer
Acts for and on behalf of clients in the area of property and business transfers.
Registration or licensing is required.
Alternative title
- Settlement Agent
Skill level: 2
Main tasks
- Prepares and reviews legal documents for property and business transfers
- Conducts searches and investigations to ensure the validity of property titles and business transactions
- Provides advice and guidance to clients on property and business transfers
- Negotiates and finalises contracts and agreements on behalf of clients
- Liaises with other parties involved in property and business transfers
- Handles the financial aspects of property and business transfers, including the collection and distribution of funds
- Ensures compliance with laws and regulations in transfers, and maintains accurate records of transactions
- May represent clients in legal proceedings if required
5212 Court and Legal Assistants
Provide administrative and operational support to Legal Professionals by performing clerical work associated with the functions of courts, legal practices and the administration of trusts and estates.
Court Reporters are excluded from this unit group. Court Reporters are included in Occupation 561232 Machine Shorthand Reporter.
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
521231 Clerk of Court
Administers court registry services and performs administrative functions in support of Judges and Magistrates.
Court registry officers are excluded from this occupation. Court registry officers are included in Occupation 521233 Court Orderly.
Specialisation
- Court Registrar
Skill level: 3
Main tasks
- Administers court registry services and ensures efficient operation
- Provides administrative support to Judges and Magistrates
- Maintains court records and files, ensuring accuracy and confidentiality
- Prepares court documents, including summonses, subpoenas and warrants
- Assists in managing court calendars and scheduling court hearings
- Receives and processes court fees, fines and other payments
- Assists in the preparation of court orders and judgments
- Responds to enquiries from the public, Legal Professionals and other stakeholders
- Coordinates with other court staff and external agencies to facilitate court proceedings
521232 Court Bailiff or Sheriff
Implements court orders and serves legal orders and summonses as an officer of the court.
Specialisation
- Sheriff's Officer
Skill level: 3
Main tasks
- Conducts investigations to locate individuals involved in court cases, and serves them with legal documents such as summonses and subpoenas
- Prepares and maintains accurate records of served documents and executed court orders
- Collaborates with law enforcement for safe execution of court orders
- Conducts property seizures and evictions as directed by court orders
- Escorts prisoners to and from courtrooms and detention facilities
- Maintains order and security in courtrooms
- Provides testimony in court regarding the execution of court orders and served documents
521233 Court Orderly
Provides operational support to a court or registry.
Alternative titles
- Court Attendant
- Court Officer
Specialisation
- Court Usher
Skill level: 3
Main tasks
- Assists with the preparation of courtrooms for hearings and trials
- Escorts and supervises defendants, witnesses and jurors within the court premises
- Assists with the administration of oaths and affirmations to witnesses
- Receives, records and files court documents and exhibits
- Operates audiovisual equipment during court proceedings
- Performs general administrative tasks such as data entry, filing and photocopying
521234 Law Clerk
Performs specialised clerical work associated with legal practice and law courts.
Alternative titles
- Legal Assistant
- Paralegal
Skill level: 3
Main tasks
- Assists lawyers to prepare legal documents and correspondence
- Conducts legal research and gathers relevant information for cases
- Organises and maintains legal files and documents
- Drafts and proofreads legal documents such as contracts and agreements
- Assists in the preparation of court documents, filings, trial materials and exhibits
- Communicates with clients, witnesses and other parties involved in legal matters
521235 Legal Secretary
Performs secretarial, clerical and other administrative tasks in support of Legal Professionals by applying knowledge of legal terminology, procedures and documents.
Skill level: 3
Main tasks
- Prepares legal documents such as contracts, briefs and court forms
- Organises and maintains legal files and documents
- Conducts legal research and gathers relevant information
- Schedules appointments, meetings and court hearings for Legal Professionals
- Drafts correspondence and emails on behalf of Legal Professionals
- Assists in the preparation of legal bills and invoices
521236 Trust Officer
Administers trusts, estates and settlements on behalf of beneficiaries.
Alternative title
- Trust Clerk
Skill level: 3
Main tasks
- Receives and reviews legal documents related to trusts, estates and settlements
- Identifies and verifies beneficiaries and their entitlements
- Communicates with beneficiaries to provide information and answer queries
- Manages and maintains trust accounts, including processing payments and distributions
- Prepares and files legal documents, such as trust agreements and estate inventories
- Conducts research and analysis to support decision-making related to trust administration
- Prepares financial reports and statements for beneficiaries and regulatory authorities
- Ensures compliance with legal and regulatory requirements
- Collaborates with legal and financial professionals
- Resolves disputes among beneficiaries or involved parties
522 Executive Assistants and Secretaries
Perform organisational, clerical, secretarial and other administrative tasks in support of Managers and Professionals.
Company Secretaries and Legal Secretaries are excluded from this minor group. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary.
OSCA skill level
The occupations in this minor group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
5221 Secretaries (General)
Perform secretarial, clerical, organisational and administrative tasks in support of daily office operations.
Company Secretaries, Executive Assistants and Legal Secretaries are excluded from this unit group. Company Secretaries are included in Occupation 223931 Company Secretary. Executive Assistants are included in Occupation 522231 Executive Assistant. Legal Secretaries are included in Occupation 521235 Legal Secretary.
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 3: AQF Certificate III including at least two years of on-the-job training, AQF Certificate IV, or at least three years of relevant experience
522131 Secretary (General)
Performs secretarial, clerical, organisational and administrative tasks in support of daily office operations.
Company Secretaries, Executive Assistants and Legal Secretaries are excluded from this occupation. Company Secretaries are included in Occupation 223931 Company Secretary. Executive Assistants are included in Occupation 522231 Executive Assistant. Legal Secretaries are included in Occupation 521235 Legal Secretary.
Skill level: 3
Main tasks
- Assists with document management, archiving and file maintenance
- Organises and manages appointments and schedules
- Manages enquiries, calls, messages and document preparation
- Welcomes and directs visitors and clients
- Assists with copying, scanning, emailing, notetaking and booking travel
- Performs other general clerical duties as requested
- May manage petty cash, maintain office supplies and coordinate equipment maintenance
5222 Executive Assistants
Provide high level support to individual executives, teams of executives, Managers and Professionals in organisations.
Company Secretaries, Legal Secretaries and Secretaries (General) are excluded from this unit group. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary. Secretaries (General) are included in Occupation 522131 Secretary (General).
OSCA skill level
The occupations in this unit group have a skill level corresponding to the qualifications and experience below.
- Skill Level 2: AQF Associate Degree, Advanced Diploma, Diploma, or at least three years of relevant experience
522231 Executive Assistant
Provides high level support to individual executives, a team of executives, Managers and/or Professionals in an organisation.
Company Secretaries, Legal Secretaries and Secretaries (General) are excluded from this occupation. Company Secretaries are included in Occupation 223931 Company Secretary. Legal Secretaries are included in Occupation 521235 Legal Secretary. Secretaries (General) are included in Occupation 522131 Secretary (General).
Alternative title
- Personal Assistant
Skill level: 2
Main tasks
- Acts as a proxy for the individual executives they support
- Organises and prepares for meetings, including gathering documents and attending to meeting logistics
- Drafts, reviews and sends communications on behalf of executives
- Coordinates travel arrangements
- Sets daily schedules for executives
- Prioritises and responds to emails
- Answers and returns phone calls
- May assist with personal tasks such as making doctor's appointments or handling family-related matters