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The ACCS is an annual collection and in 2012 was undertaken on the 3 August 2012, with a reference period of 23 July to 3 August 2012. This reference fortnight was adopted by SA DECD to reflect the preschool delivery model in SA. Information collected during this reference fortnight was then derived by SA DECD to a one week reference period to enable comparison with other jurisdictions for the National ECEC Collection.
The data processing and validation stages took approximately 2 to 3 months after the collection date, at which time the data were delivered to the ABS.
Data sourced from the ACCS for the purpose of the National ECEC Collection are published by the ABS in Preschool Education, Australia, 2012 (cat. no 4240.0).
In 2012, the ACCS collected data through a spreadsheet based collection for non-government providers and a web-based preschool administration system for government providers. The web-based format collected information using a URL data collection methodology. For the non-government providers that submitted data via spreadsheet templates, data were also supplied at child unit record level, compliant with NMDS Standards. The ‘Early Years System’ (EYS) is the web-based system in SA preschools for the management of preschool enrolments, attendances and fees. Training of service providers commenced in 2011 and continued throughout 2012.
The EYS staffing module was pre-populated with teaching qualifications from the SA DECD Human Resources administrative system prior to the ACCS being conducted. Staff completing the ACCS checked the qualifications listed in the EYS and updated them if required.
SA DECD collated both on-line and spreadsheet census information within a temporary data repository known as the Data Administration Centre (DAC). Service provider details are stored and maintained in the location services system (LSS). ECEC worker data are stored and maintained in the VALEO Human Resources Management System at unit record level. Data for the 2012 National ECEC Collection were sourced from these databases. A data validation database was utilised by SA DECD to ensure the quality of the data collected. Data validations were performed at the service provider, child and staff levels.
For the purposes of the National ECEC Collection, data collected through the 2012 ACCS were comparable with 2011 data. Due to developments and subsequent data improvements. Some data may not be comparable to 2011 data.
Counts of Children:
It is possible for a child to be concurrently enrolled in and attending two or more preschool programs and attend preschool across years. In order to address collection requirements, it is important to be able to accurately identify matched episode records for a child, both within a collection cycle and between years.
Children in a Preschool Program in 2012:
Children in a Preschool Program in 2012 and in the Year before Full-time Schooling:
SA provided a range of information to assist in the reporting of data, such as the 2012 ACCS Booklet and Coding Instructions. Key material was provided in the form of manuals and fact sheets to support the correct interpretation and explanation of concepts. Training in using the Early Years System (EYS) for DECD preschools was ongoing throughout 2012. No training was provided in use of the temporary spreadsheet collection templates for non-government services, however they were designed to be intuitive for users.
Data sourced from the ACCS for the 2012 National ECEC Collection are published at the state and territory level in Preschool Education, Australia, 2012 (cat. no 4240.0) on the ABS website.
The information contained within this report has been sourced from SA DECD in consultation with the ABS. Further information is available on the SA DECD website http://www.decd.sa.gov.au/.