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4240.0.55.001 - National Early Childhood Education and Care Collection Manual, 2010  
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Contents >> Data Element Collection Instructions >> Service Provider Level Data Elements - Aggregate

SERVICE PROVIDER LEVEL DATA ELEMENTS - AGGREGATE

The following descriptions outline the ECEC NMDS aggregate service provider level data element summaries.


Address line

Technical name: Service provider organisation (address) - address line, text [X(180)]

METeOR identifier: 290315

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/290315>

Related URL data element: Service provider organisation (address) - address line

Definition: A composite of one or more standard address components, as represented by text.

Components: Report the address line which identifies the geographical location of the service provider.

Rationale: To identify and record the complete street address of the service provider. This information, when combined with the 'suburb/town/locality', 'postcode' and 'Australian state/territory identifier' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' code of the service provider.

Inclusions: Address line information, which may include:

  • Apartment/Flat/Unit number (if any)
  • Street/property number
  • Street name

Exclusions: The post office box or other non-geographic address of the service provider.

Representational class: Text

Data type: String

Format: [X(180)], for example: 25 Todd Street

Maximum character length: 180

Supplementary responses:
  • 'Not stated/inadequately described'
  • 'Unknown' - where the address of the service provider is unknown

Counting rules:
  • Collect comprehensive details which identify the geographical location of the service provider.
  • The address line indicated must correspond to all other address related information, which may include:
      • Suburb, town or locality
      • Postcode
      • Australian state/territory identifier
  • Do not collect the address line for the post office box or other non-residential address of the service provider.
  • One complete identification/description of an address can comprise of one or more than one instance of address line. Instances of address lines are commonly identified in electronic information systems as Address-line 1, Address-line 2, etc.
  • The format of data collection is less important than consistent use of conventions in recording of address data. Hence, address may be collected in an unstructured manner but should ideally be stored in a structured format.
  • Where address is collected as a stand-alone item, the address line details should be separated into sub-components.
  • Where the address is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.

Additional information: If a jurisdiction is able to accurately code address to CD and provide detailed information on coding process and validations made, there is no requirement to provide this data element.



Australian state/territory identifier

Technical name: Service provider organisation - Australian state/territory identifier, code N

METeOR identifier: 289083

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/289083>

Related URL data element: Service provider organisation - Australian state/territory identifier

Definition: An identifier of the Australian state or territory where an organisation or agency can be located, as represented by a code.

Components: The Australian state or territory where the service provider can be located.

Rationale: To identify the geographical location of a service provider. This information, when combined with the 'suburb/town/locality', 'postcode' and 'address line' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' code of the service provider.

Inclusions: All Australian states and territories including Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory.

Exclusions: No Australian state or territory will be excluded.

Representational class: Code

Data type: Number

Format: N, for example: 2

Maximum character length: 1

Permissible values:
      1 - New South Wales
      2 - Victoria
      3 - Queensland
      4 - South Australia
      5 - Western Australia
      6 - Tasmania
      7 - Northern Territory
      8 - Australian Capital Territory
      9 - Other territories (Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory)

Counting rules:
  • Record the Australian state or territory where the service provider is located, by collecting comprehensive address details which allow identification of the geographical location of the service provider.
  • The Australian state/territory identifier indicated must correspond to all other address related information for the service provider, which may include:
      • Address line:
          • Apartment/flat/unit number (if any)
          • Street/property number
          • Street name
      • Suburb, town or locality
      • Postcode

Additional information: Confirm that 'Address line', 'Suburb/town/locality' name and 'Postcode' data elements correspond with an address located within the jurisdiction specified by this data element.



Eligibility for subsidy indicator

Technical name: Service provider organisation - eligibility for subsidy indicator, yes/no code N

METeOR identifier: 395878

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/395878>

Related URL data element: Child - eligibility for subsidy indicator

Definition: Whether a service provider organisation is entitled to receive subsidies, as represented by a code.

Components: Operational subsidies paid to service providers to reduce running costs for preschool programs.

Rationale: To identify and record whether the service provider is eligible to receive subsidies on behalf of children attending the centre that are not generally available to all children.

Inclusions: Include:
  • Service providers that are eligible for preschool operational subsidies being paid on behalf of children attending the preschool program, where the subsides are not generally available to all children.
  • Service providers that are not eligible for preschool operational subsidies being paid on behalf of children attending the preschool program.

Exclusions: Exclude subsidies available to all children attending the preschool program.

Representational class: Code

Data type: Boolean

Format: N, for example: 1

Maximum character length: 1

Permissible values:
      1 - Yes: service provider is eligible to receive subsidies paid on behalf of children in the preschool program.
      2 - No: the service provider is not eligible to receive subsidies paid on behalf of children in the preschool program.

Counting rules: To be eligible to receive subsidies, the service provider may be registered to receive the Child Care Benefit (CCB) and Child Care Rebate (CCR) on behalf of children in the preschool program, or receive further funding for example from state governments to reduce the cost of preschool.

Additional information:

Eligible subsidies:
  • Operational subsidies paid to service providers on behalf of a child to reduce the running costs of preschool programs.
  • Service providers must receive operational subsidies on a per-child basis, subject to Commonwealth, state/territory and local government eligibility criteria.
  • The subsidy must be in relation to the preschool program, must not be accessible to all children, and must reduce the cost for the child to attend the preschool program during the reference period. For example, the CCB is a means tested Australian government payment to assist working families meet the costs of child care, which in some cases is paid directly to the service provider and flows on to families through a reduction in fees payable. CCB, CCR and other subsidies must also be included if paid directly to the child's parent or guardian by the responsible government agency and if the service provider is aware of these subsidies.

Ineligible subsidies: Subsidies available to all children attending the preschool program and social assistance benefits such as pensions and carer allowances.



Fee schedule (children's service centre-based long day care)

Technical name: Service provider organisation - fee schedule for activity type, children's service centre-based long day care, code N

METeOR identifier: 326621

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/326621>

Related URL data element: Child - fees charged in the census week

Definition: The standard fee schedule type reported by a children's service whose main service activity type is centre-based long day care, as represented by a code.

Components: The type of fees charged by a service provider whose main service activity type is centre-based long day care.

Rationale: To identify and record the affordability of preschool programs in long day care (LDC) settings.

Inclusions: Include the type of fee charged by a service provider for all preschool programs undertaken in LDC settings.

Exclusions: Exclude the type of fee charged by a service provider for all other programs undertaken in LDC settings that are not preschool programs. Exclude preschool programs that aren't undertaken within a LDC setting.

Representational class: Code

Data type: Number

Format: N, for example: 2

Maximum character length: 1

Permissible values:
      1 - Daily fee for child aged under 2 years
      2 - Daily fee for child aged 2 years and over
      3 - Weekly fee for child aged under 2 years
      4 - Weekly fee for child aged 2 years and over
      5 - No fee: this option should be chosen if no fees are charged for the main service activity type.

Supplementary values:
      9 - Not applicable

Counting rules:
  • The fee schedule must relate to the reported fee schedule amount.
  • The daily fee must relate to a fee charged for a full day attendance, not a part day attendance.
  • The weekly fee must relate to a fee charged for a full week attendance, not a part week attendance.
  • A full day or week of attendance must relate to the maximum hours any one child can participate in the preschool program.

Additional information: Input a response of '9' if the main service activity type is preschool.

This is going to be further developed for the 2011 collection.



Fee schedule (children's service preschool service)

Technical name: Service provider organisation - fee schedule for activity type, children's service preschool service code N

METeOR identifier: 326675

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/326675>

Related URL data element: Child - fees charged in the census week

Definition: The standard fee schedule type reported by a children's service whose main activity type is preschool service, as represented by a code.

Components: The type of fees charged by a service provider whose main service activity type is preschool program.

Rationale: To identify and record the affordability of preschool programs in preschool settings.

Inclusions: Include the type of fee charged by a service provider for all preschool programs undertaken in preschool settings.

Exclusions: Exclude the type of fee charged by a service provider for all other programs undertaken in preschool settings that are not preschool programs. Exclude preschool programs undertaken within a long day care setting.

Representational class: Code

Data type: Number

Format: N, for example: 2

Maximum character length: 1

Permissible values:
      1 - Daily fee for child aged 3 years
      2 - Daily fee for child aged 4 or 5 years
      3 - Sessional fee for child aged 3 years
      4 - Sessional fee for child aged 4 or 5 years
      5 - Term fee for child aged 3 years
      6 - Term fee for child aged 4 or 5 years
      7 - No fee: this option should be chosen if no fees are charged for the main service activity type.

Supplementary values:
      9 - Not applicable

Counting rules:
  • The fee schedule must relate to the reported fee schedule amount.
  • The daily fee must relate to a fee charged for a full day attendance, not a part day attendance.
  • The sessional fee must relate to a fee charged for a full session attendance, not a part session attendance.
  • The term fee must relate to a fee charged for a full term attendance, not a part term attendance.
  • A full day, session or term of attendance must relate to the maximum hours any one child can participate in the preschool program.

Additional information: Input a response of '9' if the main service activity type is LDC.

This is going to be further developed for the 2011 collection.



Fee schedule amount

Technical name: Service provider organisation - fee schedule amount, total Australian currency N[NNNNN].NN

METeOR identifier: 354640

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/354640>

Related URL data element: Child - fees charged in the census week

Definition: The standard fee schedule amount reported by an agency, measured in Australian dollars and cents.

Components: Net weekly costs (i.e. tuition fees only), charged to children attending the preschool program.

Rationale: To identify and record the affordability of preschool programs by identifying out of pocket costs to parents or guardians towards the payment of tuition fees for children to attend the preschool program.

Inclusions: Services should report their standard fee, that is, the tuition fee only, charged for children to attend the preschool program, disaggregated by service activity type and age of the child.

Exclusions: Exclude fees charged for the child to attend other non-preschool programs with the service provider, such as out of school hours care. Exclude other fees which are not tuition fees such as application fee, enrolment fee, resources fee, IT fee, capital fee, credit card fee, uniform, books, stationary and library fees, etc.

Representational class: Total

Data type: Currency

Format: N[NNNNN].NN, for example: $51.85

Maximum character length: 8

Unit of measure: Australian currency (AU$)

Unit of measure precision: 2

Supplementary values:
  • NA

Counting rules:
  • Count the net costs, that are charged for children to attend the preschool program.
  • The fee schedule amount must relate to the reported fee schedule:
      • Fee schedule (children's service centre-based long day care)
      • Fee schedule (children's service preschool service)
  • If subsidies are included in the calculation of the fees charged to children, report the fees charged after deducting eligible subsidies.
  • Count fees that are charged to the child's parent or guardian, irrespective of whether the fees are actually paid (i.e. if payment of the fee is not compulsory or payment of the fee is not enforced or followed up by the service provider).
  • Only count the fees charged for the child to attend the preschool program component of the service. Do not count fees charged for the child to attend other programs with the service provider, such as out of school hours care.
  • Donations paid by parents should not be included, nor should additional charges for service components such as nappy supplies, meals or transportation.

Additional information: Input a response of 'NA' if there are no fees payable for children to attend the preschool program.



Geographic location of organisation (CD)

Technical name: Service provider organisation - geographic location (CD), code (ASGC 2009) NNNNNNN

METeOR identifier: 397266

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397266>

Related URL data element: Service provider organisation - geographic location of organisation (CD)

Definition: The geographical location of an agency using a seven-digit numerical code which indicates the Collection District (CD) within the state or territory of Australia.

Components: The seven-digit ASGC code which identifies the geographical location of the service provider, comprising a single-digit code to indicate state or territory, and a six-digit code for the CD within the state/territory.

Rationale: The CD code is used to determine the socio-economic status for the area in which the service provider is located. This information assists in derivation of disadvantage status and the disaggregation of Indigenous students by geographic location.

Inclusions: ASGC CD code indicating the geographical location of the organisation

Exclusions: The post office box or other non-street addresses of the service provider.

Classification scheme: Australian Standard Geographical Classification 2009

Representational class: Code

Data type: Number

Format: NNNNNNN, for example: 397266

Maximum character length: 7

Supplementary values: For unknown CD code, the following values should be used:
      1999499 - New South Wales - unknown CD
      2999499 - Victoria - unknown CD
      3999499 - Queensland - unknown CD
      4999499 - South Australia - unknown CD
      5999499 - Western Australia - unknown CD
      6999499 - Tasmania - unknown CD
      7999499 - Northern Territory - unknown CD
      8999499 - Australian Capital Territory - unknown CD
      9999499 - Other Territories - unknown CD

Counting rules:
  • Code the geographical location of the service provider to CD using the service provider's address line, postcode, suburb/town/locality name and Australian state/territory identifier.

Additional information:
  • Where the address is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.

MapInfo Professional is the Geographic Information System (GIS) software that is most widely used within the ABS for coding addresses to CD. Jurisdictions wishing to undertake their own coding should contact the ABS for further information about this product.



Management type

Technical name: Service provider organisation - management type, early childhood education and care code N

METeOR identifier: 395206

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/395206>

Related URL data element: Service provider organisation - management type

Definition: The type of legal or social entity responsible for managing a service, as represented by a code.

Components: Report information on the legal or social entity responsible for managing the service.

Rationale: To identify and record the type of entity responsible for managing the preschool program. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and how services are provided.

Inclusions: Include the management type of the service provider as one of the following:
  • Community managed: includes not-for-profit services provided or services managed by parents, churches or co-operatives;
  • Government managed: includes Australian, state and local government managed services.
  • Private for-profit: includes for-profit services provided or managed by a company or private individual.
  • Independent school: includes non-government schools that are governed, managed and accountable at the level of the individual school.
  • Other (e.g. employer sponsored services).

Exclusions: Exclude any legal or social entity associated with the service that does not have management responsibilities with that service.

Representational class: Code

Data type: Number

Format: N, for example: 3

Maximum character length: 1

Permissible values:
      1 - Community managed: not-for-profit services provided or managed by parents, churches or co-operatives.
      2 - Government managed: Australian, state/territory and local government managed services.
      3 - Private-for profit: for-profit service provided or managed by a company or private individual.
      4 - Independent school: non-government schools that are governed, managed and accountable at the level of the individual school.
      5 - Other (e.g. employer sponsored services).

Supplementary values:
      9 - Not stated/inadequately described

Counting rules:
  • Record the type of legal or social entity responsible for managing the preschool program.

Additional information: Where the name of the management type is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.



Maximum preschool program hours available per week

Technical name: Service provider organisation - maximum preschool program hours available per week, total hours N[N]

METeOR identifier: 401541

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/401541>

Related URL data element: Child - maximum preschool program hours available per week

Definition: The maximum number of hours available to children to attend the preschool program at this service per week, in total hours from 0 to 60.

Components: The maximum number of hours available to all children to attend the preschool program per week.

Rationale: To identify and record the maximum preschool program hours available per week to children at the service. This will allow identification of the proportion of children enrolled in preschool programs that are available for at least 15 hours per week.

Inclusions: Include the maximum preschool program hours available per week to all children at the service, in hours listed from 0 up to a maximum of 60.

Exclusions: Exclude hours available in non-preschool programs. Where the facility provides other integrated child care services, the hours associated with these services should be excluded.

Representational class: Total

Data type: Number

Format: N[N], for example: 15

Maximum character length: 2

Unit of measure: Hour (h)

Counting rules:
  • Count the maximum hours available that all children at the service are able to attend the preschool program.

Additional information:

The maximum hours available may be less than or equal to the opening hours of the service, but may exceed the number of hours children are enrolled at the service. This number may also be greater than the hours actually attended by children in the reference period.

The maximum preschool program hours available to children are the maximum hours for which children could enrol in the reference period at that service. The maximum preschool programs hours available could be impacted by a range of factors such as the structure of the preschool program, resources available at the service, the age and preschool readiness of the children and so on.

Parents may choose to enrol the child for hours that are equal to or less than the maximum hours the preschool program is available.

Ensure that reported values fall between 0 and 60 hours per week. Hours in excess of 60 hours per week should be manually capped at 60 by the jurisdiction.

Jurisdictions may collect this information over multiple weeks due to variable delivery methods. This may mean that presenting the data over a week period will necessitate an average statistic being derived.



Number of children attending preschool

Technical name: Service provider organisation - number of children attending preschool, total N[NNNN]

METeOR identifier: 390939

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/390939>

Related URL data element: Child - preschool service received indicator

Definition: The total number of children who attended preschool at the service.

Components: Report the total number of children who attended the preschool program in the reference period, disaggregated by sex, and reported by the age groups 3, 4, 5 and 6 years of age.

Rationale: Identify and record the total number of individual child attendances at the preschool program recorded for each service provider during the reference period.

Inclusions: Include the number of children attending a preschool program, disaggregated by sex and single year of age.

Exclusions: Exclude children who did not attend the preschool program during the reference period.

Representational class: Count

Data type: Number

Format: N[NNNN], for example: 12

Maximum character length: 5

Counting rules:
  • Count the total number of children that attended a preschool program for each service provider, disaggregated by sex and single year of age in completed years as at 1 July of the collection year, by the age groups 3, 4, 5 and 6 years old.
  • Only one attendance per child is counted for the purposes of capturing the number of preschool attendances within the reference period.
  • To be considered as attending, the child must have attended at least once within the reference period.
  • Children who were absent during the reference period due to illness or extended holiday leave should be classified as not attending.

Additional information: This data element relates directly to the components 'Age' and 'Sex'.



Number of Indigenous children attending preschool

Technical name: Service provider organisation - number of Indigenous children attending preschool, total N[NNNN]

METeOR identifier: 401435

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/401435>

Related URL data elements: Child - preschool service received indicator and Person - Indigenous status.

Definition: The total number of Indigenous children who attended preschool at the service.

Components: Report the total number of Indigenous children who attended the preschool program in the reference period, disaggregated by sex, and reported by the age groups 3, 4, 5 and 6 years of age.

Rationale: Identify and record the total number of Indigenous children who attended the preschool program in the reference period.

Inclusions: Include the total number of Indigenous children who attended the preschool program in the reference period, disaggregated by sex and single year of age.

Exclusions:
  • Exclude the number of Indigenous children who did not attend the preschool program during the reference period.
  • Exclude the number of children that fall within the category 'non-Indigenous'.

Representational class: Count

Data type: Number

Format: N[NNNN], for example: 15

Maximum character length: 5

Counting rules:
  • Count the total number of Indigenous children who attended the preschool program during the reference period, by sex and single year of age in completed years as at 1 July of the collection year, by the age groups 3, 4, 5 and 6 years old.
  • Only one attendance per child is counted for the purposes of capturing the number of preschool attendances within the reference period.
  • To be considered as attending, the child must have attended at least one session of the preschool program within the reference period.
  • Children who were absent during the reference period due to illness or extended holiday leave should be classified as not attending.

Additional information: This data element relates directly to the components 'Age', 'Indigenous status' and 'Sex'.



Number of Indigenous children enrolled in preschool

Technical name: Service provider organisation - number of Indigenous children enrolled in preschool, total N[NNNN]

METeOR identifier: 401419

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/401419>

Related URL data element: Child - preschool service enrolment indicator and Person - Indigenous status.

Definition: The total number of individual preschool enrolments of Indigenous students recorded at the service provider level.

Components: Report the total number of Indigenous children enrolled in a preschool program, disaggregated by sex, and reported by the age groups 3, 4, 5 and 6 years of age.

Rationale: Identify and record the total number of Indigenous children enrolled in a preschool program at each service provider.

Inclusions: Include the total number of Indigenous children enrolled in the preschool program, disaggregated by sex and single year of age.

Exclusions: Exclude the number of children that fall within the category 'non-Indigenous'.

Representational class: Count

Data type: Number

Format: N[NNNN], for example: 15

Maximum character length: 5

Counting rules:
  • Count the total number of Indigenous children enrolled in a preschool program during the reference period, by sex and single year of age in completed years as at 1 July of the collection year, by the age groups 3, 4, 5 and 6 years old.
  • Only one enrolment per child is counted for the purposes of capturing the number of preschool enrolments within the reference period.
  • To be considered as enrolled, the child must have been offered a place at the preschool and be actively attending. A child is considered to be actively attending if they have attended a preschool session at least once within the previous month (the 4 weeks prior to the collection date). Children who are absent in the previous month due to illness, extended holiday leave or for cultural reasons are considered to be enrolled if they are expected to return.
  • For all preschool programs delivered in school settings, count the 4 weeks prior to the collection date, excluding weeks when the school is closed for school holidays, to determine whether the child is actively attending.
  • For all preschool programs delivered in long day care settings, count the 4 weeks prior to the collection date, including only those weeks when the service is operational, to determine whether the child is actively attending.

Additional information: This data element relates directly to the components 'Age', 'Indigenous status' and 'Sex'. <Back to data element list>


Number of preschool enrolments at the service provider level

Technical name: Service provider organisation - number of preschool enrolments, total N[NNNN]

METeOR identifier: 390341

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/390341>

Related URL data element: Child - preschool service enrolment indicator

Definition: The total number of individual preschool enrolments recorded at the service provider level.

Components: Report the total number of children enrolled in a preschool program, disaggregated by sex, and reported by the age groups 3, 4, 5 and 6 years of age.

Rationale: Identify and record the total number of child enrolments in a preschool program recorded at each service provider.

Inclusions: Include the total number of children enrolled in the preschool program, by sex and single year of age.

Exclusions: Nil

Representational class: Count

Data type: Number

Format: N[NNNN], for example: 15

Maximum character length: 5

Counting rules:
  • Count the total number of children enrolled in a preschool program for each service provider, disaggregated by sex and single year of age in completed years as at 1 July of the collection year, by the age groups 3, 4, 5 and 6 years old.
  • To be considered as enrolled, the child must have been offered a place at the preschool and be actively attending. A child is considered to be actively attending if they have attended a preschool session at least once within the previous month (the 4 weeks prior to the collection date). Children who are absent in the previous month due to illness, extended holiday leave or for cultural reasons are considered to be enrolled if they are expected to return.
  • For all preschool programs delivered in school settings, count the 4 weeks prior to the collection date, excluding weeks when the school is closed for school holidays, to determine whether the child is actively attending.
  • For all preschool programs delivered in LDC settings, count the 4 weeks prior to the collection date, including only those weeks when the service is operational, to determine whether the child is actively attending.

Additional information: This data element relates directly to the components 'Age' and 'Sex'.



Number of preschool program hours enrolled per week

Technical name: Service provider organisation - number of preschool program hours enrolled per week, total hours N[NNNN]

METeOR identifier: 397196

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397196>

Related URL data element: Child - preschool program hours enrolled (total)

Definition: The total number of hours that children are enrolled in a preschool program delivered by a service provider organisation, in a given week.

Components: Report the total hours that all children are enrolled in the preschool program component of the service in a given week.

Rationale: To identify and record the total number of hours that all children are enrolled in the preschool program component of the service in the reference period.

Inclusions: Include the total number of hours that all children are enrolled in the preschool program component of the service in the reference period. Non-instructional times such as recess, tea breaks and lunch breaks should be included if children remain under the supervision of the service provider during these times.

Exclusions: Exclude non-preschool program hours. Where the facility provides other integrated child care services, the hours enrolled associated with these services should be excluded.

Representational class: Total

Data type: Number

Format: N[NNNN], for example: 150

Maximum character length: 5

Unit of measure: Hour (h)

Counting rules:
  • Count the number of whole hours that each child is enrolled in the preschool program and from this derive the total hours all children are enrolled in the preschool program. Include hours enrolled in non-instructional activities such as recess, tea breaks and lunch breaks if the children will remain under the supervision of the service provider for these activities.
  • To be considered as enrolled, the child must have been offered a place at the preschool and be actively attending. A child is considered to be actively attending if they have attended a preschool session at least once within the previous month (the 4 weeks prior to the collection date). Children who were absent in the previous month due to illness, extended holiday leave or for cultural reasons are considered to be enrolled if they are expected to return.
  • For all preschool programs delivered in school settings, count the 4 weeks prior to the collection date, excluding weeks when the school is closed for school holidays, to determine whether the child is actively attending.
  • For all preschool programs delivered in a long day care settings, count the 4 weeks prior to the collection date, including only those weeks when the service is operational, to determine whether the child is actively attending.

Additional information: The ABS has requested that the relevant reference period for the data is also provided. For example, some jurisdictions may record fortnightly enrolment hours, whilst others may record weekly enrolment hours. This needs to be specified so that the ABS can derive hours to a weekly reference period if necessary.

Jurisdictions may collect this information over multiple weeks due to variable delivery methods. This may mean that presenting the data over a week period will necessitate an average statistic being derived.



Organisation identifier

Technical name: Service provider organisation - organisation identifier, X(15)

METeOR identifier: 397155

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397155>

Related URL data element: Service provider organisation - organisation identifier

Definition: A unique identifier assigned to each service which delivers child care or preschool services to children.

Components: Assign a unique identifier to each service provider.

Rationale: The organisation identifier is used to enable accurate identification of the service provider. It should include components that identify the main service type, state/territory and an individual number for each service. Each service included in the ECEC Collection should have a unique identifier at the national level.

Inclusions: Include a unique identifier for each service provider.

Exclusions: Exclude identifiers assigned to the registered business or the organisation operating the service, if different from the individual service provider.

Representational class: Identifier

Data type: String

Format: X(15), for example: 2691GWL

Maximum character length: 15

Counting rules: Currently, there is no uniform method for assigning the organisation identifier. States and territories should adopt a consistent approach to assigning identifiers within their jurisdiction. Further information on the collection of this data element will be provided for the 2011 collection.



Organisation name

Technical name: Service provider organisation - Organisation name

METeOR identifier: No corresponding METeOR identifier. This is an additional 2010 data element.

Related URL data element: Service provider organisation - organisation name

Definition: The operating or trading name of the service which delivers a preschool program to children.

Components: Report the operating or trading name of the service which delivers a preschool program to children.

Rationale: The name by which a service provider is known or called, to allow accurate identification of each individual service provider.

Inclusions: The service provider's full operating or trading name.

Exclusions: The registered business name, where materially different from the name of the children's services institution(s) that it manages or owns.

Representational class: Text

Data type: String

Format: [X(180)], for example: Gum Tree Kindergarten - Gawler Centre

Maximum character length: 180

Supplementary values:
  • 'Not stated/inadequately described'
  • 'Unknown'

Counting rules:
  • The centre may operate under multiple names or registered business names, however record only the operating or trading name of the service provider.
  • Do not use the registered business name, as it often reflects the organisational owner(s) which may be the parent company of multiple preschool facilities.
  • The name of the institution may or may not include a Pty Ltd business name.
  • Campus name should also be supplied where multiple campuses have the same name of services. If a single service provider operates a number of preschool programs at different centres, record an individual name for each individual centre. For example, Gum Tree Kindergarten may operate two different preschool programs at centres located in different geographical areas. Each centre must have an individual name recorded, such as Gum Tree Kindergarten - City Centre and Gum Tree Kindergarten - Gawler Centre.

Additional information: Where the name of the service provider is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.



Postcode - Australian (service provider organisation)

Technical name: Service provider organisation (address) - Australian postcode, code (Postcode datafile) {NNNN}

METeOR identifier: 290064

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/290064>

Related URL data element: Service provider organisation (address) - postcode - Australian

Definition: The numeric descriptor for a postal delivery area, aligned with locality, suburb or place for the address of an organisation, as represented by a code.

Components: Report the postcode which identifies the geographical location of the service provider. Postcode data involves a conversion from postcodes to the Australian Bureau of Statistics postal areas.

Rationale: To identify and record the postcode that identifies the geographical location of the services provider. This information, when combined with the 'address line', 'suburb/town/locality' and 'Australian state/territory identifier' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' code.

Inclusions: Include the postcode which identifies the geographical location of the service provider.

Exclusions: The postcode for a post office box or other non-geographic address of the service provider.

Classification scheme: Postcode datafile

Representational class: Code

Data type: Number

Format: {NNNN}, for example: 5118

Maximum character length: 4

Supplementary responses:
  • 'Not stated/inadequately described'
  • 'Unknown' - where the postcode of the service provider is unknown

Counting rules:
  • Collect comprehensive details which identify the geographical location of the service provider.
  • The postcode indicated must correspond to all other address related information for the service provider, which may include:
      • Address line:
          • Apartment/Flat/Unit number (if any)
          • Street/property number
          • Street name
      • Suburb, town or locality
      • Australian state/territory identifier
  • Do not collect the post office box or other non-residential address of the service provider.
  • Where the postcode is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.

Additional information: If a jurisdiction is able to accurately code address to CD and provide detailed information on coding process and validations made, there is no requirement to provide this data element.



Service activity type

Technical name: Service provider organisation - service activity type, children's service code N

METeOR identifier: 354632

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/354632>

Related URL data element: Service provider organisation - service activity type

Definition: The type of service available or provided by a children's service agency, as represented by a code.

Components: Report information on the main type of service available or provided by the service provider.

Rationale: To identify and record the main service activity type of the service provider. The range of activity types in which a preschool program may be delivered are quite diverse across jurisdictions. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and how services are provided.

Inclusions: Include the main service activity type of the service provider from the following:
  • Centre-based long day care
  • Preschool
  • Occasional care
  • Outside school hours care
  • Vacation care
  • Family day care
  • In-home care

Exclusions: Exclude other activity types offered by the service provider which are not the service provider's main activity type.

Representational class: Code

Data type: Number

Format: N, for example: 7

Maximum character length: 1

Permissible values:
      1 - Centre-based long day care: comprises services aimed primarily at 0-5 year olds that are provided in a centre usually by a mix of qualified and other staff. Educational, care and recreational programs are provided based on the developmental needs, interests and experience of each child. In some jurisdictions, primary school children may also receive care before and after school, and during school vacations.
      2 - Occasional care: comprises services usually provided at a centre on an hourly or sessional basis for short periods or at irregular intervals for parents who need time to attend appointments, take care of personal matters, undertake casual and part time employment, study or have temporary respite from full time parenting. These services provide developmental activities for children and are aimed primarily at 0-5 year olds. Centres providing these services usually employ a mix of qualified and other staff.
      3 - Outside school hours care: comprises services provided for school aged children (5-12 year olds) outside school hours during term. Care may be provided on student free days and when school finishes early. For the purposes of this collection vacation care is recorded separately.
      4 - Vacation care: comprises services provided for school aged children (5-12 year olds) during vacation periods.
      5 - Family day care: comprises services provided in the carer’s own home. The care is largely aimed at 0-5 year olds, but primary school children may also receive care before and after school, and during school vacations. Central co-ordination units in all states and territories organise and support a network of carers, often with the help of local governments.
      6 - In-home care: comprises services where an approved carer provides care in the child’s home. Families eligible for in-home care include families where the parent/s or child has an illness or disability; families in rural or remote areas; parents working shift work or non-standard hours; families with more than two children from a multiple birth and/or more than two children under school age; and families where a breast feeding mother is working from home.
      7 - Preschool: comprises a structured educational program usually provided by a qualified teacher on a sessional basis in dedicated preschools. Similar educational programs or curricula may be provided in long day care and other settings. These are primarily aimed at children in the year or two before they commence full-time schooling.

Supplementary values: Not stated/inadequately described

Counting rules:
  • Each service provider should indicate the main activity type provided at their service.
  • Multiple responses to this data element are not encouraged.
  • For a preschool program delivered in a long day care centre, record a code of 7.

Additional information:
  • Where the activity type is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.

Certain 'In-home care' activity types may be relevant where a child with an illness or disability receives a sessional preschool program. Similarly, children in rural or remote areas receiving a sessional preschool program (e.g. school of the air) as part of broader in-home care services will be eligible for inclusion.



Service delivery setting (children's service)

Technical name: Service provider organisation - service delivery setting, children's service code N

METeOR identifier: 315173

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/315173>

Related URL data element: Service provider organisation - service delivery setting (children's service)

Definition: The type of setting in which children's service activities are provided or could be provided by a service provider, as represented by a code.

Components: Report information on the type of setting in which the children's service activities are provided by the service provider.

Rationale: To identify and record the type of setting in which children's service activities are provided. The range of service settings in which a preschool program may be delivered are quite diverse across jurisdictions. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and how services are provided.

Inclusions: Include the service delivery setting of the service provider from the following:
  • Centre-based - school,
  • Centre-based - other,
  • Home-based - child's home,
  • Home-based - other,
  • General community setting

Exclusions: Exclude services not providing a preschool program.

Representational class: Code

Data type: Number

Format: N, for example: 5

Maximum character length: 1

Permissible values:
      1 - Centre-based - school refers to child care or preschool programs delivered on school grounds, using school facilities (e.g. a building owned by the school).
      2 - Centre-based - other refers to a purpose built building or buildings where a child care or preschool program is delivered and the primary function of the building is non-residential (e.g. a child care centre, dedicated preschool etc.).
      3 - Home-based - child's home refers to a private residential dwelling where the child lives.
      4 - Home-based - other refers to a private residential dwelling where a child care or preschool program is delivered by someone other than the child’s parents, carers or guardians (e.g. a family day care caregiver’s house).
      5 - General community setting refers to child care or preschool programs delivered at a general community infrastructure facility (e.g. a park, neighbourhood house, community hall, library etc.).

Supplementary values: Not stated/inadequately described

Counting rules:
  • The service provider should include only one response to this data element.

Additional information: Where the service delivery setting is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.



Service operation weeks

Technical name: Service provider organisation - number of service operation weeks (calendar year), total NN

METeOR identifier: 270377

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/270377>

Related URL data element: Service provider organisation - service operation weeks

Definition: The actual number of weeks per year that the agency is open for the provision of service.

Components: Collect the number of weeks per year that the service provider is open for provision of the preschool program.

Rationale: To identify and record the number weeks per year that a service is open for provision of a preschool program.

Inclusions: Include the total number of weeks that the service provider is open per year and providing a preschool program.

Exclusions: Exclude weeks during the year in which the service provider is not offering a preschool program or is not operational.

Representational class: Total

Data type: Number

Format: NN, for example: 40

Maximum character length: 2

Supplementary values:
      90 - No regular pattern of operation through a year
      99 - Not stated/inadequately described

Unit of measure: Week

Counting rules:
  • Count the weeks during which the preschool component of the service is provided. Do not include weeks when the preschool program is not being delivered, for example if the preschool program is operated in a school setting, do not count weeks during school holiday periods when the centre is only open for administrative purposes. This would not be relevant for an LDC if the preschool program continued to operate during the school holidays.
  • A week is measured from 12.00 AM (midnight) Monday morning to 11.59 PM the following Sunday. If a service operates within this period then it is counted as having operated during that week. Therefore if an agency operates for only a short time for one of the days within a week, it is counted as operating during that week.

Additional information:
  • Record operation weeks in numeral values of 01 to 52.
  • Ensure that the number of operational weeks per service provider does not exceed 52.
  • Services operating for nil or a very low number of weeks should be investigated and resolved at the jurisdiction level prior to submission.

Where the operation weeks are unknown, identify the reason for the unknown response and document any follow-up processes undertaken.



Suburb/town/locality name (service provider organisation)

Technical name: Service provider organisation (address) - suburb/town/locality name, text [A(50)]

METeOR identifier: 290059

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/290059>

Related URL data element: Service provider organisation (address) - suburb/town/locality name

Definition: The full name of the general locality containing the specific address of an organisation, as represented by text.

Components: Report the suburb/town/locality name which identifies the general locality of the service provider.

Rationale: To identify and record the general locality of the service provider. This information, when combined with the 'address line', 'postcode' and 'Australian state/territory identifier' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' code of the service provider.

Inclusions: Include the suburb/town/locality name which identifies the general locality of the service provider.

Exclusions: Exclude the suburb for the post office box or other non-geographic address of the service provider.

Representational class: Text

Data type: String

Format: [A(50)], for example: Gawler

Maximum character length: 50

Supplementary responses:
  • 'Not stated/inadequately described'
  • 'Unknown' - where the address of the service provider is unknown

Counting rules:
  • The locality name may be a town, city, suburb or commonly used location name such as a large agricultural property or Aboriginal community.
  • Collect comprehensive details which identify the geographical location of the service provider.
  • The suburb indicated must correspond to all other address related information, which may include:
      • Address line:
          • Apartment/Flat/Unit number (if any)
          • Street/property number
          • Street name
      • Postcode
      • Australian state/territory identifier

Additional information: Where the suburb is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.


Total preschool attendance hours

Technical name: Service provider organisation - preschool attendance hours, total hours N[NNNN]

METeOR identifier: 397219

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397219>

Related URL data element: Child - preschool program hours attended (total)

Definition: The total number of hours that children attend a preschool program delivered by a service provider organisation, in a given week.

Components: Report the total hours that all children have attended at a preschool program at the service in the reference period.

Rationale: To identify and record the total number of hours that all children have attended at the preschool program component of the service in the reference period.

Inclusions: Include the total number of hours that all children have attended at the preschool program component of the service in the reference period. Non-instructional times such as recess, tea breaks and lunch breaks should be included if children were under the supervision of the service provider.

Exclusions: Exclude non-preschool program hours. Where the facility provides other integrated child care services, the hours associated with these services should be excluded.

Representational class: Total

Data type: Number

Format: N[NNNN], for example: 150

Maximum character length: 5

Unit of measure: Hour (h)

Counting rules:
  • Count the number of whole hours that children are in attendance at the preschool program.
  • Include hours attended in non-instructional activities such as recess, tea breaks and lunch breaks if the children remained under the supervision of the service provider for these activities.
  • To be considered as attending, the child must have attended at least once within the reference period.
  • Children who were absent during the reference period due to illness or extended holiday leave should be classified as not attending.

Additional information:

The number of hours that the child is in attendance at the preschool program is obtained by the service provider initially recording start and finish times for each child's attendance and then rounding to whole hours.

The ABS has requested that the relevant reference period for the data is also provided. For example, some jurisdictions may record fortnightly attendance hours, whilst others may record weekly attendance hours. This needs to be specified so that the ABS can derive hours to a weekly reference period if necessary.

Jurisdictions may collect this information over multiple weeks due to variable delivery methods. This may mean that presenting the data over a week period will necessitate an average statistic being derived.




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