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4240.0.55.002 - National Early Childhood Education and Care Collection: Data Collection Guide, 2011  
Previous ISSUE Released at 11:30 AM (CANBERRA TIME) 07/03/2012  First Issue
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Contents >> Collection Specifications >> Aggregate Data Instructions - Collection Specifications

AGGREGATE DATA INSTRUCTIONS


The 2011 aggregate data request template is provided in a continuous flat-file Excel spread-sheet format. The spread-sheet includes a sheet titled "Metadata dictionary" which contains a complete listing of the 2011 data elements requested in the 2011 National ECEC collection.


NEW GEOGRAPHY STANDARD

With the implementation of the new ASGS from 1 July 2011, an additional column has been included in the data template for an ASGS geographical area (SA1 or MB) for service providers. Currently, no ECEC NMDS data element exists for the new ASGS classifications. For information to assist with the move from the ASGC to the ASGS refer to the ABS website at www.abs.gov.au/geography or email the ABS at education.statistics@abs.gov.au.


NEW DATA ELEMENTS INCLUDED IN THE ECEC NMDS

Three new data elements have been included in the aggregate ECEC NMDS for 2011, which include:
Service provider organisation:


Worker data elements:
Together with existing data elements, the new elements are described in the 'metadata dictionary' sheet within the aggregate data request template. More detailed descriptions are provided in Chapter 2, Data Element Collection Instructions, and the 2011 aggregate ECEC NMDS.


ADDITIONAL REQUESTED DATA ELEMENTS

Area of usual residence - ASGS 2011 (Statistical Area Level 1/Mesh Block) (Service provider organisation)
To align with the new geography standard, the ASGS is progressively being implemented from July 2011. The ABS requests that either SA1 or MB be provided, in addition to Collection District (CD), for Service provider organisation data. The collection of both these geography standards will allow for 2011 data to be comparable to future collections when ASGS is fully implemented.

State/territory funding indicator (Service provider organisation)
An additional Service provider organisation data element is also requested, the State/territory funding indicator, which is not currently part of the 2011 ECEC NMDS. This data element has been included to explore the capacity of data collected in the National ECEC Collection to be used as a source for Report on Government Services (RoGS) reporting. The data collected from this data element will be used for testing and comparison with data collected for the Children's Services chapter of the RoGS.

Sex (Child)
The child level data element Sex has also been requested by the ABS. While this data element is not included in the 2011 aggregate ECEC NMDS, the ABS have requested this data in order to facilitate time series comparability with URL episodes of preschool.


OTHER CHANGES TO ECEC NMDS DATA ELEMENTS

Care should be taken to ensure the correct classification codes are recorded for the Service provider organisation data elements: Management type, Service activity type and Service delivery setting, as new categories and changes to categories have occurred in the 2011 ECEC NMDS. For more information on these changes and other definitional or wording changes, see the Appendix - Overview of Changes to the ECEC NMDS.


EPISODE COUNTS

Enrolment and attendance episode counts are required to be disaggregated by Indigenous status, Age and Sex. Amalgamated counts of children by age and sex for Indigenous status codes 1 to 9 inclusive will be output as 'Total Episodes'. Ages of children must reflect a single year of age, in completed years, as at 1 July 2011. If data are collected over a 2 week (or longer) reference period, jurisdictions must derive data to a representative week. Refer to Chapter 2, Data Element Collection Instructions, for further information on the collection and reporting of aggregate data.


AGGREGATE DATA REQUEST

Statistical entity: Service provider organisation
  • Organisation identifier
  • Organisation name
  • Address line
  • Suburb/town/locality
  • Postcode - Australian
  • Australian state/territory identifier
  • Geographic location - ASGC 2010 (Collection District)
  • Geographic location - ASGS 2011 (Mesh Block or Statistical Area Level 1)
  • State or territory funding indicator (additional data element)
  • Management type
  • Service activity type
  • Service delivery setting
  • Maximum preschool program hours available
  • Number of preschool program service operation weeks (calendar year)
  • Weekly tuition fee schedule amount
  • Number of Indigenous children enrolled in a preschool program
  • Number of preschool program enrolments
  • Number of Indigenous children attending a preschool program
  • Number of children attending a preschool program
  • Number of preschool program hours enrolled
  • Total hours of preschool program attended

Statistical entity: Child
The following 3 classifications are sought in conjunction with Number of preschool program enrolments and Number of children attending a preschool program, to produce the 96 types of episodes listed further below.
  • Age
  • Indigenous status
  • Sex (additional data element)

Episodes of enrolment
  • Enrolled: Aboriginal not Torres Strait Islander, 3 yo Males
  • Enrolled: Torres Strait Islander not Aboriginal, 3 yo Males
  • Enrolled: Both Aboriginal and Torres Strait Islander, 3 yo Males
  • Enrolled: Indigenous not further defined, 3 yo Males
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 3 yo Males
  • Enrolled: Indigenous status not stated, 3 yo Males
  • Enrolled: Aboriginal not Torres Strait Islander, 3 yo Females
  • Enrolled: Torres Strait Islander not Aboriginal, 3 yo Females
  • Enrolled: Both Aboriginal and Torres Strait Islander, 3 yo Females
  • Enrolled: Indigenous not further defined, 3 yo Females
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 3 yo Females
  • Enrolled: Indigenous status not stated, 3 yo Females
  • Enrolled: Aboriginal not Torres Strait Islander, 4 yo Males
  • Enrolled: Torres Strait Islander not Aboriginal, 4 yo Males
  • Enrolled: Both Aboriginal and Torres Strait Islander, 4 yo Males
  • Enrolled: Indigenous not further defined, 4 yo Males
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 4 yo Males
  • Enrolled: Indigenous status not stated, 4 yo Males
  • Enrolled: Aboriginal not Torres Strait Islander, 4 yo Females
  • Enrolled: Torres Strait Islander not Aboriginal, 4 yo Females
  • Enrolled: Both Aboriginal and Torres Strait Islander, 4 yo Females
  • Enrolled: Indigenous not further defined, 4 yo Females
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 4 yo Females
  • Enrolled: Indigenous status not stated, 4 yo Females
  • Enrolled: Aboriginal not Torres Strait Islander, 5 yo Males
  • Enrolled: Torres Strait Islander not Aboriginal, 5 yo Males
  • Enrolled: Both Aboriginal and Torres Strait Islander, 5 yo Males
  • Enrolled: Indigenous not further defined, 5 yo Males
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 5 yo Males
  • Enrolled: Indigenous status not stated, 5 yo Males
  • Enrolled: Aboriginal not Torres Strait Islander, 5 yo Females
  • Enrolled: Torres Strait Islander not Aboriginal, 5 yo Females
  • Enrolled: Both Aboriginal and Torres Strait Islander, 5 yo Females
  • Enrolled: Indigenous not further defined, 5 yo Females
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 5 yo Females
  • Enrolled: Indigenous status not stated, 5 yo Females
  • Enrolled: Aboriginal not Torres Strait Islander, 6 yo Males
  • Enrolled: Torres Strait Islander not Aboriginal, 6 yo Males
  • Enrolled: Both Aboriginal and Torres Strait Islander, 6 yo Males
  • Enrolled: Indigenous not further defined, 6 yo Males
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 6 yo Males
  • Enrolled: Indigenous status not stated, 6 yo Males
  • Enrolled: Aboriginal not Torres Strait Islander, 6 yo Females
  • Enrolled: Torres Strait Islander not Aboriginal, 6 yo Females
  • Enrolled: Both Aboriginal and Torres Strait Islander, 6 yo Females
  • Enrolled: Indigenous not further defined, 6 yo Females
  • Enrolled: Neither Aboriginal nor Torres Strait Islander, 6 yo Females
  • Enrolled: Indigenous status not stated, 6 yo Females

Episodes of attendance
  • Attending: Aboriginal not Torres Strait Islander, 3 yo Males
  • Attending: Torres Strait Islander not Aboriginal, 3 yo Males
  • Attending: Both Aboriginal and Torres Strait Islander, 3 yo Males
  • Attending: Indigenous not further defined, 3 yo Males
  • Attending: Neither Aboriginal nor Torres Strait Islander, 3 yo Males
  • Attending: Indigenous status not stated, 3 yo Males
  • Attending: Aboriginal not Torres Strait Islander, 3 yo Females
  • Attending: Torres Strait Islander not Aboriginal, 3 yo Females
  • Attending: Both Aboriginal and Torres Strait Islander, 3 yo Females
  • Attending: Indigenous not further defined, 3 yo Females
  • Attending: Neither Aboriginal nor Torres Strait Islander, 3 yo Females
  • Attending: Indigenous status not stated, 3 yo Females
  • Attending: Aboriginal not Torres Strait Islander, 4 yo Males
  • Attending: Torres Strait Islander not Aboriginal, 4 yo Males
  • Attending: Both Aboriginal and Torres Strait Islander, 4 yo Males
  • Attending: Indigenous not further defined, 4 yo Males
  • Attending: Neither Aboriginal nor Torres Strait Islander, 4 yo Males
  • Attending: Indigenous status not stated, 4 yo Males
  • Attending: Aboriginal not Torres Strait Islander, 4 yo Females
  • Attending: Torres Strait Islander not Aboriginal, 4 yo Females
  • Attending: Both Aboriginal and Torres Strait Islander, 4 yo Females
  • Attending: Indigenous not further defined, 4 yo Females
  • Attending: Neither Aboriginal nor Torres Strait Islander, 4 yo Females
  • Attending: Indigenous status not stated, 4 yo Females
  • Attending: Aboriginal not Torres Strait Islander, 5 yo Males
  • Attending: Torres Strait Islander not Aboriginal, 5 yo Males
  • Attending: Both Aboriginal and Torres Strait Islander, 5 yo Males
  • Attending: Indigenous not further defined, 5 yo Males
  • Attending: Neither Aboriginal nor Torres Strait Islander, 5 yo Males
  • Attending: Indigenous status not stated, 5 yo Males
  • Attending: Aboriginal not Torres Strait Islander, 5 yo Females
  • Attending: Torres Strait Islander not Aboriginal, 5 yo Females
  • Attending: Both Aboriginal and Torres Strait Islander, 5 yo Females
  • Attending: Indigenous not further defined, 5 yo Females
  • Attending: Neither Aboriginal nor Torres Strait Islander, 5 yo Females
  • Attending: Indigenous status not stated, 5 yo Females
  • Attending: Aboriginal not Torres Strait Islander, 6 yo Males
  • Attending: Torres Strait Islander not Aboriginal, 6 yo Males
  • Attending: Both Aboriginal and Torres Strait Islander, 6 yo Males
  • Attending: Indigenous not further defined, 6 yo Males
  • Attending: Neither Aboriginal nor Torres Strait Islander, 6 yo Males
  • Attending: Indigenous status not stated, 6 yo Males
  • Attending: Aboriginal not Torres Strait Islander, 6 yo Females
  • Attending: Torres Strait Islander not Aboriginal, 6 yo Females
  • Attending: Both Aboriginal and Torres Strait Islander, 6 yo Females
  • Attending: Indigenous not further defined, 6 yo Females
  • Attending: Neither Aboriginal nor Torres Strait Islander, 6 yo Females
  • Attending: Indigenous status not stated, 6 yo Females

Statistical entity: Worker
  • Total workers with paid employment indicator = Yes
  • Total workers with paid employment indicator = No
  • Total workers with paid employment indicator = Not stated/inadequately described
  • Total paid workers with type of work activity = Primary contact
  • Total paid workers with type of work activity = Other contact
  • Total paid workers with type of work activity = Management/Admin
  • Total paid workers with type of work activity = Other work
  • Total paid workers with type of work activity = Not stated/inadequately described
  • Total paid workers with main role = Principal/director/coordinator/teacher-in charge
  • Total paid workers with main role = Group leader/teacher
  • Total paid workers with main role = Assistant/Aide
  • Total paid workers with main role = Other contact worker
  • Total paid workers with main role = Non-contact worker
  • Total paid contact workers with highest qualification field = Teaching - ECE related
  • Total paid contact workers with highest qualification field = Teaching - Primary
  • Total paid contact workers with highest qualification field = Teaching - Other
  • Total paid contact workers with highest qualification field = Child care
  • Total paid contact workers with highest qualification field = Nursing
  • Total paid contact workers with highest qualification field = Other early childhood related
  • Total paid contact workers with highest qualification field = No qualification/No ECEC related qualification
  • Total paid contact workers with highest qualification field = Not stated/inadequately described
  • Total paid contact workers with highest qualification level = Postgraduate degree
  • Total paid contact workers with highest qualification level = Graduate diploma or graduate certificate level
  • Total paid contact workers with highest qualification level = Bachelor degree (honours)
  • Total paid contact workers with highest qualification level = Bachelor degree pass (4 yrs or equivalent)
  • Total paid contact workers with highest qualification level = Bachelor degree pass (3 yrs or equivalent)
  • Total paid contact workers with highest qualification level = Advanced diploma
  • Total paid contact workers with highest qualification level = Diploma
  • Total paid contact workers with highest qualification level = Certificate level 3 or 4
  • Total paid contact workers with highest qualification level = Certificate level 1 or 2
  • Total paid contact workers with highest qualification level = Other certificate
  • Total paid contact workers with no qualification in early childhood education and care related field
  • Total paid contact workers with highest qualification level = Not stated/ inadequately described
  • Total paid contact workers who delivered a face-to-face preschool program = Yes
  • Total paid contact workers who delivered a face-to-face preschool program = No
  • Total paid contact workers who delivered a face-to-face preschool program = Not stated/ inadequately described
  • Total hours worked by paid contact workers in delivering a face-to-face preschool program in the reference week.

Refer to Chapter 2, Data Element Collection Instructions, for further information on the collection and reporting of aggregate data.

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