1406.0.55.003 - Responsible Use of ABS Microdata, User Guide  
Latest ISSUE Released at 11:30 AM (CANBERRA TIME) 22/08/2018   
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CONTACT OFFICER ROLE AND RESPONSIBILITIES

ROLE

Contact Officers are appointed by their organisation to ensure appropriate management and use of microdata within their organisation and to liaise with the ABS on all microdata related matters.

RESPONSIBILITIES


The responsibilities of a Contact Officer include:

  • being the primary point of contact with ABS when arranging ABS microdata subscriptions
  • arranging payment for organisational access to microdata
  • being the primary point of contact with ABS on microdata access matters
  • distributing basic CURF data within their organisation to approved users that has previously been provided on CD-ROM (see below)
  • coordinating the completion of the microdata Responsible Officer Undertaking
  • assisting with the coordination of Individual Undertakings where required
  • coordinating ABS audits of compliance if required
  • reviewing and updating microdata access and users within their organisation.

It is recommended that organisations have at least two Contact Officers. To add or remove a Contact Officer, contact microdata.access@abs.gov.au.

When users leave the organisation, Contact Officers must ensure that those users no longer have access to any basic CURF microdata or any other ABS microdata. Contact Officers should log into Registration Centre and remove users from their organisation. Alternatively, contact microdata.access@abs.gov.au with a list of names and the ABS will remove these users from the organisation.

MANAGING BASIC CURF DISTRIBUTION WITHIN AN ORGANISATION

For Australian organisations, basic CURFs are provided through MicrodataDownload, where users can securely download basic CURFs in their choice of file format.

For users to access basic CURFs, the organisations must subscribe to MicrodataDownload. All organisation members may then access basic CURFs from MicrodataDownload. Registered users can download basic CURFs directly to their secure environment. Alternatively, Contact Officers may download and distribute basic CURF data to members who are registered in the Registration Centre and joined to the Contact Officer's organisation. Contact Officers can log into Registration Centre to check which users are members of their organisation. By registering and joining their organisation, members are automatically approved to access the basic CURFs held by the organisation.

Basic CURF data may be stored within the organisation's secure network, as long as access is limited to users who are registered in the Registration Centre and joined to the Contact Officer's organisation. For further information, see Secure storage of ABS microdata.

If an organisation has previously purchased individual basic CURFs on CD-ROM, the organisation's Contact Officer can provide registered users with access to the basic CURF data. When providing basic CURFs to users (whether from CD-ROM or MicrodataDownload) Contact Officers must check that users are registered and joined to their organisation in Registration Centre.

International organisations may request access to specific basic CURFs, which will be considered on a case-by-case basis. Where international organisations are granted access to a basic CURF, each user must request access and be approved by the ABS. Each user must also sign an Individual Undertaking, available from the Downloads tab.