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4240.0.55.001 - National Early Childhood Education and Care Collection Manual, 2010  
Previous ISSUE Released at 11:30 AM (CANBERRA TIME) 05/04/2011  First Issue
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Contents >> Data Element Collection Instructions >> Person/Child Level Data Elements - Aggregate

PERSON/CHILD LEVEL DATA ELEMENTS - AGGREGATE

The following descriptions outline the ECEC NMDS aggregate person/child level data element summaries.


Age

Technical name: Person - age, total years N[NN]

METeOR identifier: 303794

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/303794>

Related URL data element: Person - date of birth

Definition: The age of the person in (completed) years at a specific point in time.

Components: The number of children aged between 3 and 6 years old, in completed years as at 1 July, disaggregated by single year of age, Indigenous status, sex, total enrolments and total attendances.

Rationale: Calculate age disaggregations, which will provide contextual information about Indigenous status and sex, and totals for enrolment and attendance data.

Inclusions: The total number of children within the age groups 3, 4, 5 and 6, in completed years of age as at 1 July of the collection year, disaggregated by Indigenous status, sex, total enrolments and total attendances.

Exclusions: Nil

Format: Age should be reported as the number of children within the age groups 3, 4, 5 and 6 years, in completed years of age as at 1 July of the collection year, disaggregated by sex for the following service provider level data elements:

  • Number of children attending preschool
  • Number of preschool enrolments at the service provider level
  • Number of Indigenous children enrolled in preschool
  • Number of Indigenous children attending preschool
  • Fee schedule (children's service centre-based long day care)
  • Fee schedule (children's service preschool service)
  • Fee schedule amount

Counting rules:
  • Age is calculated as at 1 July of the collection year.
  • Collect the age of each child in completed years. For example, if a child is aged 4 years and 9 months as at 1 July of the collection year, the child would be recorded as being aged 4 years for the purposes of this collection.
  • Collect the number of children for the age groups 3, 4, 5, and 6 years old, disaggregated by Indigenous status, sex, total enrolments and total attendances for each service provider.

Additional information: Where the age is unknown, identify the reason for the unknown response and document any follow up processes undertaken.



Indigenous status

Technical name: Person - Indigenous status, code N

METeOR identifier: 291036

METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/291036>

Related URL data element: Person - Indigenous status

Definition: Whether a person identifies as being of Aboriginal or Torres Strait Islander origin, as represented by a code.

Components: Report the number of children that identify as being of Aboriginal and/or Torres Strait Islander origin in accordance with the ABS standard for Indigenous status, disaggregated by single year of age, sex, total enrolments and total attendances.

Rationale: To identify and record the number of children who identify as Aboriginal and/or Torres Strait Islander origin.

Inclusions: The number of children who identify as Aboriginal and/or Torres Strait Islander origin, disaggregated by single year of age, sex, total enrolments and total attendances.

Exclusions: Nil

Format: Indigenous status should be reported as the number of children within the age groups 3, 4, 5 and 6 years, in completed years of age as at 1 July of the collection year, disaggregated by sex and Indigenous status for the following service provider level data elements:
  • Number of Indigenous children enrolled in preschool
  • Number of Indigenous children attending preschool

Counting rules:
  • Collect the number of children for the following age groups: 3, 4, 5, and 6 year olds, disaggregated by Indigenous status, sex, total enrolments and total attendances for each service provider.
  • Service providers should record the Indigenous status of each child enrolled in a preschool program and record the total number of children for the following categories:
      • Aboriginal, but not Torres Strait Islander origin
      • Torres Strait Islander, but not Aboriginal origin
      • Both Aboriginal and Torres Strait Islander origin
      • Neither Aboriginal or Torres Strait Islander origin
      • Not stated/inadequately described
      • Aboriginal, not further defined (only to be used in instances where breakdown by Indigenous status is not available).
  • The Indigenous status of the child must be the status as identified by the child's parent or guardian.
  • Code multiple responses where respondent marks 'No' and either 'Aboriginal' or 'Torres Strait Islander' as either Aboriginal or Torres Strait Islander as indicated and disregard the 'No' response.
  • Code multiple responses where respondent marks both 'Aboriginal ' and 'Torres Strait Islander' as 'Both Aboriginal and Torres Strait Islander'.
  • Code multiple responses where respondent marks all three boxes 'No', 'Aboriginal' and 'Torres Strait Islander' as 'Both Aboriginal and Torres Strait Islander origin' and disregard the 'No' response.

Additional information: Supplementary values such as 'Not stated/inadequately described' should not be available as valid responses but can be used in data collections for operational purposes.



Sex

Technical name: Person - sex, code N

METeOR identifier: No corresponding METeOR identifier. This is an additional 2010 data element.

Related URL data element: Person - sex

Definition: The biological distinction between male and female, as represented by a code.

Components: Report the number of male children and the number of female children, disaggregated by single year of age, Indigenous status, total enrolments and total attendances.

Rationale: To identify and record the number of male children and the number of female children.

Inclusions: The number of female children and the number of male children, disaggregated by single year of age, Indigenous status, total enrolments and total attendances.

Exclusions: Nil

Format: Sex should be reported as the number of children within the age groups 3, 4, 5 and 6 years, in completed years of age as at 1 July of the collection year, disaggregated by sex and Indigenous status for the following service provider level data elements:
  • Number of children attending preschool
  • Number of preschool enrolments at the service provider level
  • Number of Indigenous children enrolled in preschool
  • Number of Indigenous children attending preschool
  • Fee schedule (children's service centre-based long day care)
  • Fee schedule (children's service preschool service)
  • Fee schedule amount

Counting rules:
  • Collect the number of children for the age groups 3, 4, 5, and 6 years old, disaggregated by Indigenous status, sex, total enrolments and total attendances for each service provider.
  • Service providers should record the sex of each child enrolled in a preschool program as follows:
      • Male
      • Female
      • Not stated/inadequately described
      • Intersex or indeterminate

Additional information: Note that the classification of 'Intersex or indeterminate' is normally used for babies for whom sex has not been determined. It should not generally be used on data collection forms completed by the respondent. It should only be used if the person or respondent volunteers that the person is intersex or where it otherwise becomes clear during the collection process that the individual is neither male nor female. This classification is not to be used on primary collection forms. It is primarily for use in administrative collections when transferring data from data sets where the item has not been collected.






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