FILE FORMAT AND SPECIFICATIONS
For the National ECEC Collection, jurisdictions are required to provide unit record level (URL) data. Where this is not possible, aggregate data will be accepted.
Unit record level data
Jurisdictions that provide URL data are required to provide:
1. Person/Child URL data covering the agreed Early Childhood Education and Care National Minimum Data Set (ECEC NMDS) items, including the following additional data elements requested by the ABS for 2010:
- Child - Address line
- Child - Preschool program received by teacher indicator
- Repeat year indicator - As children can repeat preschool, it is important that these child records be identified so that when calculating the number of children who attend preschool in the year before full-time schooling the child is recorded once, not both years that he/she attends preschool.
2. Service provider level data covering the agreed ECEC NMDS items, including the following additional data elements requested by the ABS for 2010:
- Address line
- Australian state/territory identifier
- Organisation name
3. Person/Teacher (employed) level data covering the agreed ECEC NMDS items.
For a full list and detailed descriptions of all URL data items, see the ECEC NMDS on the Australian Institute of Health and Welfare (AIHW) website
<http://meteor.aihw.gov.au/content/index.phtml/itemId/396792>.
Aggregate data
Jurisdictions that provide aggregate level data are required to provide:
1. Service provider aggregate data covering the agreed ECEC NMDS items for enrolments, cross-classified by the following data elements:
- Age
- Indigenous status
- Sex (additional requested data element)
- Children enrolled receiving a preschool program from qualified teacher (additional requested data element)
2. Service provider aggregate data covering the agreed ECEC NMDS items for attendance, cross-classified by the following data elements:
- Age
- Indigenous status
- Sex (additional requested data element)
- Children attending receiving a preschool program from a qualified teacher (additional requested data element)
3. Service provider aggregate data covering the agreed ECEC NMDS items for geography and operational data including:
- Organisation ID
- Organisation name (additional requested data element)
- Address line
- Suburb/town/locality name
- Australian state/territory identifier
- Postcode
- Geographic location of organisation (CD)
- Management type
- Service activity type
- Service delivery setting
- Eligibility for subsidy indicator
- Preschool program hours enrolled
- Preschool program hours attended
- Maximum preschool program hours available per week
- Fee schedule (children's service centre-based long day care)
- Fee schedule (children's service preschool service)
- Fee schedule amount
- Service operation weeks
4. A teacher aggregate file covering five data elements:
- Field of highest relevant qualification
- Level of highest qualification
- Role
- Type of work activity
- Preschool program delivered by teacher indicator
Further descriptions of aggregate data items are available within the ECEC NMDS on the AIHW website
<http://meteor.aihw.gov.au/content/index.phtml/itemId/388507>.
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